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Purchasing

The purpose of this module is to help organizations procure desired goods from third parties in a timely and cost-effective manner. With the Purchasing module, users can scan through product catalogues and create purchase requisitions for desired goods in the active window. Requisitions can be combined into a single purchase order, which in turn can span multiple fiscal years. Obligations are automatically created for purchase orders, and are then liquidated as goods are received. Working in conjunction with the Expenditures module, the Purchasing module integrates the entire procurement process.

The Purchasing module includes the following features:

  • The ability to prepare purchase requisitions and purchase orders for catalogue, non-catalogue or one-off unique items.
  • The ability to append standard or non-standard contract clauses to requisitions and purchase orders.
  • A vendor/item category cross-reference table, to help users determine potential vendors for the desired goods or services specified on the requisition.
  • The ability to create purchase orders with or without a related requisition having been previously entered.
  • The ability to create purchase orders with multiple requisitions, which in turn can be distributed over multiple fiscal years.
  • The ability to produce foreign currency purchase orders.
  • The ability to receive multiple shipments against a purchase order.
  • Automatic liquidation of commitments, upon the acceptance of vendor invoices.
  • Goods Receipts function, which allows users to track how many goods have been received and returned

 

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